Adopted August 12, 2019 / Updated May 6, 2022
The committee is governed through an executive committee, composed of a chair, who formally sets agendas and assigns responsibilities, and a co-chair, who consults with and supports the chair. The chair and co-chair volunteer for the positions, and are approved by a vote of the membership participating in the meeting when the vote takes place. The positions rotate every year, with the co-chair assuming the position of chair in year two.
Meetings of the whole committee are held monthly via Zoom. Committee members submit agenda items to the chair for inclusion in upcoming meetings. Initiatives and actions are determined through discussion and consensus or vote reached by the members participating in a meeting. The committee reviews and, as needed, updates the charter on an annual basis, when the new chair and co-chair assume their roles.
Chair and Co-Chair Responsibilities
- Prepares and shares the monthly meeting agenda in advance
- Facilitates the monthly meeting, discussions, and voting process, if applicable that month.
- Establish annual goals, coordinate committee members’ efforts, and provide oversight for subcommittees.
- Onboards new committee members, and coordinates member offboarding.
- Coordinates note-taking duties across the committee
- Collaborate with the chair in fulfilling their duties.
The committee may elect to form subcommittees to address a specific activity or identified need. Members propose the subcommittee to the full committee, which then votes on whether to form the subcommittee. Members vote to elect a subcommittee chair, and may volunteer to participate on the subcommittee.
- Sets its own meeting schedule, based on the assignment and member availability
- Prepares proposals to bring to the full committee for review and a vote
- Executes approved activities
- Each member has one vote for each topic.
- When there is a tie, the chair may cast 2 additional votes and the co-chair may cast 1 additional vote to break the tie.